Job Description

Job title: Administrative Assistant

Location: Houston, TX

Duration: 6months

Pay rate: $22/hour

Position Description:

Duties: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.

This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.

As a division, our strategic objectives include:

To be the world's pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions. Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time. Drive superior returns for our stakeholders. Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace

The duties of the role include:

Coordinating and scheduling of meetings and conference calls across multiple time zones

Managing high volume of phone calls and emails, relaying information in a timely and accurate manner

Calendar management for bankers (Associate level+)

Coordinating room bookings for internal/external meetings and VCs across multiple locations

Coordinating travel arrangements for the team, including Visa applications, International flight, and accommodation bookings

Car bookings

Expense processing and timely expense management

Invoice processing.

Taking on ad hoc tasks while maintaining workflow

Supporting teams in day-to-day issues, needs, and queries.

Providing phone / holiday coverage for colleagues

Skills:

Excellent Microsoft Word, Excel, and Outlook skills

Able to manage competing time-sensitive priorities and tasks.

Demonstrates dependability and high attention to detail along with the ability to multi-task.

Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels.

Comfortable working with people at all organizational levels, internally and externally

Must be a team player that works well under pressure within a changing environment.

Flexible and adaptable to work and support across multiple teams.

Be resourceful and able to use own initiative in solving issues.

Proactive attitude when managing diaries.

Discretion to deal with confidential business matters.

Friendly, polite, and approachable with a “can do” attitude.

Zero to one years of experience

Hours of Work:

Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.

Education:

Bachelor's Degree Preferred

Benefits Disclosure

“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

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