Job Description
Job Description:
Chappellet was founded by Donn and Molly Chappellet in 1967 and is today run by the second generation of the Chappellet family. Chappellet is recognized as one of the great Napa Valley wineries, and one of the few which remains family owned and operated. Working at Chappellet is more than an ordinary job, it’s joining a family. From working directly with members of the Chappellet family, to employees who have worked for the winery for over 50 years to the teams we build with trust loyalty, respect, and integrity, working at Chappellet is like no other job.
We offer competitive pay, incentives, company paid benefits, wine discounts, tuition reimbursement, 401k with matching contributions, and opportunities for growth.
We are driven and guided by our ERICCH core values of:
-Excellence
-Respect
-Integrity
-Communication
-Creativity
-Harmony
To be considered for an opportunity to join our family please follow the instructions to apply for this position. Whether you join our team or not, we wish you much success in your career.
JOB SUMMARY:
The Event Coordinator at Chappellet plays a vital role in planning and executing winery events, supporting the Event Manager, the Chappellet Family, and the Direct-to-Consumer (DTC) team. This position helps ensure the smooth operation of a variety of events, including wine club gatherings, trade shows, family celebrations, and exclusive consumer experiences. The Event Coordinator maintains Chappellet’s high standards while helping create memorable and brand-consistent guest experiences.
ESSENTIAL FUNCTIONS:
Key Success Indicators:
Responsibilities:
• End-to-End Event Execution: Facilitate successful events from start to finish, ensuring smooth coordination and attention to detail.
o Establish and maintain strong relationships with clients, vendors, and internal teams.
o Create and manage comprehensive Banquet Event Orders (BEOs) to streamline event planning and execution.
o Communicate event details clearly and efficiently across departments, including entering information into the Estate Calendar.
o Coordinate and host site visits for clients and vendors as needed.
o Work with clients, caterers, and event managers to plan menus and create the overall event experience.
o Assist with event setup, breakdown, and physical tasks as needed, including but not limited to floral arrangements, cleaning, organizing materials, and ensuring the event space is properly prepared.
• On-Site Event Management: Stay on-site during the event to handle client concerns and monitor vendor performance, ensuring everything runs smoothly.
o Manage client requests (e.g., extra wine), troubleshoot equipment problems, and handle unexpected issues like weather changes.
• Inventory and Resource Management: Track on-site inventory to reduce reliance on external rentals and maximize the use of current event supplies, sourcing additional inventory as needed to meet event requirements.
• Rental and Vendor Coordination: Coordinate and oversee rental orders, collaborating closely with a trusted vendor network and evaluating new vendors to ensure they meet Chappellet’s high standards.
• Budget & Financial Oversight: Establish and follow event budgets, monitor expenses, and provide detailed financial reports to the Event Manager after the event.
• Safety & Functionality Oversight: Work with the Estate Engineer to address safety concerns and ensure all event spaces and materials are in top condition.
• Cross-Department Collaboration: Coordinate event details with Direct-to-Consumer (DTC) staff and other affected departments to ensure smooth operations.
• Creative Design & Collateral: Work with the Event Manager to create event materials and layouts that match Chappellet brand standards, the event theme, and client preferences.
• Uphold Event Standards: Consistently maintain Chappellet’s high standards and style at every event.
• Guest Service Support: Help with food and wine service, and assist Brand Ambassadors in delivering exceptional guest experiences.
• Other duties as assigned by immediate supervisor.
QUALIFICATIONS:
• Experience: At least 1 year of event coordination or related experience with a strong track record in hospitality or event support.
• Professional Traits:
o Self-driven, inventive, and proactive.
o Collaborative and team-oriented, with strong interpersonal skills.
o Highly organized, detail-focused, and skilled at managing multiple priorities
o Excellent listener and communicator, both verbally and in writing.
o Passionate about hospitality and delivering great guest experiences
o Energetic, positive, and able to stay calm under pressure.
o Receptive to feedback and dedicated to ongoing learning
• Technical Skills:
o Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
o Experience with Adobe Illustrator or other design software is a plus.
• Physical & Logistical Requirements:
o Capable of lifting up to 50 pounds and standing for long periods
o Must be at least 18 years old and possess a valid driver’s license.
o Willing and available to work evenings, weekends, and holidays as needed.
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Job Tags
Full time, Work at office, Immediate start, Weekend work, Afternoon shift,