Job Description

We’re seeking a sharp legal assistant for our busy law firm who can help our attorney and paralegal assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Responsibilities:

• Conduct legal research, when necessary, with guidance from attorneys and paralegals
• Ensure client billing is processed properly using daily time records with assistance from the accounting department
• Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
• Work with attorneys and paralegals to create various legal documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when requested
• Be willing to take on any other necessary administrative tasks to help the firm run smoothly
• Handle office correspondence and administrative tasks such as greeting clients, responding to emails and phone calls, scheduling appointments, attending document signings, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines.

Qualifications:

• Associate’s degree, or some college is preferred; high school diploma or equivalent is necessary
• Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
• Candidates should be able to type at least 50 words per minute
• Proficient with MS Office products
• Applicants must have excellent communication skills and organizational skills
• Bilingual fluency in English and Spanish is strongly preferred.
• Having a Notary Certification is a plus.

About Company: We are a Law firm. Practicing areas include: Estate Planning, Probate Administration, Wills and Trusts, Real Estate, Foreclosures, Business Law, and General Practice.

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