Job Description

Ultimate Staffing is seeking a Real Estate and Corporate legal assistant in Springfield MA ASAP! Outstanding Direct Hire opportunity for a well-known legal organization. Connect with us at 860.524.5573 or

Salary Range: $70,000-$75,000, Excellent benefits

Job description

Strong computer software application knowledge and keyboarding skills. Experience in the following preferred but not required: Microsoft Office (Word, Excel, Power Point), Outlook, I Manage or equivalent document management software, Innova (legal document creation software), document comparison software, Adobe or Kofax PDF, Phillips Speech Transcribe.

Duties:

• Answering, screening telephone calls and taking messages for Attorneys.
• Scheduling client meetings either in person, via teleconference or zoom.
• Calendaring Court dates and all other appointments.
• Typing, editing, and revising documents adhering to the firm's styles and guidelines. Assisting with document conversion and clean up.
• Dictation using Phillips speech software.
• Printing/profiling attorney emails.
• Handling court filings through the E-filing system for both U.S. District Court Massachusetts Courts (all counties).
• Entering and editing Attorney time entries through Elite
• Notarize documents and witness client signings
• Submitting requests for conflicts checks and completing New Matter Reports for signature/approval
• Filling out expense reports
• Filing -keeping all attorney client files updated and complete as well as completing the documentation for closing files in preparation of sending them to offsite storage/archive.
• Pick up/drop off mail at office building post office daily, open and sort incoming mail, process outgoing mail

Active/9.2/VEILLS/15212588v1

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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