Administrative Assistant Job at Whitestone REIT, Austin, TX

V1pNZ2w0TUNMY3BRS2pobUp4d0M5bmx3dVE9PQ==
  • Whitestone REIT
  • Austin, TX

Job Description

Administrative Assistant - Full-Time

Are you a proactive, people-oriented professional with a passion for organization and a drive to make things happen? We’re looking for a Full-Time Administrative Assistant who thrives in a fast-paced environment and loves supporting a dynamic team. In this vital role, you’ll be the go-to person for a wide range of administrative tasks that keep our operations running smoothly every day.

This is more than just an admin job—it’s a chance to be a key part of a collaborative, customer-focused team that works with internal departments, tenants, vendors, and clients. If you bring a can-do attitude, strong communication skills, and a knack for problem-solving, we’d love to meet you!

What You'll Do:

  • Serve as a central point of contact for all administrative needs across the region.
  • Manage virtual mail and supply orders, coordinate delivery and distribution.
  • Provide exceptional customer service to internal and external stakeholders.
  • Maintain organization and cleanliness of office spaces.
  • Assist with creating reports, presentations, and project support for leasing and property management teams.
  • Compile and maintain informational binders, documentation, and reports.
  • Enter invoices into Payscan/Yardi systems.
  • Assisting in the move-in/move-out process
  • Tracking of work orders.
  • Maintaining and tracking certificates of insurance from tenants and vendors.
  • Assisting the Sr. PM on all other property administrative-related tasks.
  • Coordinate travel arrangements and support ad hoc tasks and projects as needed.

What You Bring:

  • Strong organizational skills with exceptional attention to detail.
  • Excellent judgment and a resourceful, solution-oriented mindset.
  • Proven ability to meet tight deadlines and manage multiple priorities.
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Experience with Concur, Payscan, and Yardi preferred.
  • Outstanding verbal and written communication skills.
  • A dependable, motivated, and positive attitude.
  • Associate’s degree required; Bachelor’s degree preferred.

Why Join Us?

This role offers the opportunity to play a key part in a company that values teamwork, trust, and initiative. You’ll gain broad exposure to multiple departments and make a real impact from day one.

Take the next step in your career— apply today and become part of a team where your talents are appreciated and your growth is encouraged !

Job Tags

Full time, Remote job,

Similar Jobs

transcosmos (TCIS)

Multilingual IT Service Desk Agent (English - Portuguese) Job at transcosmos (TCIS)

 ...level education Languages: The tasks and responsibilities described here shall be provided and delivered in English and Portuguese. Benefits As well as the fantastic opportunity to partner with huge global brands and pursue an exciting career with a rapidly... 

US Tech Solutions

English Teacher Job at US Tech Solutions

Duration: 1 Week Responsibilities ~ In late-May, this team (+ estimated 2-4 more) will evaluate student-written papers that have been submitted to client to confirm whether they have used plagiarism/AI that is not in compliance with our exam violation policies. There...

LHH

Legal Project Specialist Job at LHH

 ...Job Title: Legal Project Specialist Location: Remote Pay Details: $30/hr. Employment Type: Contract (9-12 months) LHH Recruitment...  ...Respond to complex consumer and client inquiries via phone, email, and written correspondence Adhere to established... 

BLOOMY

Aerospace Test Equipment Offering Manager Job at BLOOMY

 ...autonomous and electrified commercial and military aircraft. Requirements ~ BS in engineering or science; electrical, computer, or aerospace engineering preferred; MBA or MS a plus ~15 years of experience with the specification, design, and use of automated testing... 

MX

Content Coordinator Job at MX

 ...mission and values. ~ What Youll Do (Entry Level Position)~ Work from Home Monday and Friday, Tuesday through Thursday IN office. ~...  ...Additional Job Description ~ Compensation ~ The expected on-target earnings (OTE), which is comprised of a base salary and other...